Terms of Use

1. Who contracts, and what this document covers

These Terms govern the use of Nimbos, a project time-tracking system operated by Gpk4 Tecnologia e Assessoria Empresarial LTDA (Gpk4 Tecnologia e Assessoria Empresarial LTDA, CNPJ 13.283.769/0001-06), hereafter Nimbos.

On the other side is the contracting company, which signs the plan and is answerable for the use of the account. The people who access the system do so on its behalf: what goes in, who sees what, and what happens at the end of the contract are decided by the company, not by each individual user.

Contracting happens through a direct commercial agreement — there is no automatic purchase on the site. After the agreement, the account is created and access released within 1 business day.

2. The account, who administers it, and what that implies

The contracting company appoints who administers the account. Administrators create and deactivate people, define roles, and see what that role allows, including, depending on the permission, cost per hour and margin.

Access is personal. A shared credential breaks the audit trail — which records who changed what — and responsibility for whatever is done with it lies with whoever shared it.

The company is responsible for the accuracy of what it records. Nimbos calculates from what it receives; it does not audit whether the logged hours are truthful, and it does not replace the review done by whoever runs the operation.

3. Licenses: what counts as a seat

A license is access, not usage. Every active person consumes one, including someone who only clocks in and never logs hours, and including someone who never signs in.

The rule also applies to imports: for anyone's hours to enter Nimbos — by file or by integration — that person must exist and be active. If someone imports the hours of ten others, that is eleven seats: the importer's and the ten imported. A deactivated person receives no new hours.

The account has a license ceiling, agreed at contracting. Below it the company creates people on its own; above it, increases go through us. The ceiling exists so that a typo does not become dozens of invoiced licenses.

4. Plans, price and payment

Annual plan: from R$ 9,00 per license/month, with a minimum invoice of R$ 90,00 per month. Tiers are progressive — each tier applies only to the licenses inside it, and growing never makes the licenses the company already had more expensive. The current table is at nimbos.app/precos.

Monthly plan: R$ 20,00 per license/month, no minimum and no lock-in.

Anyone joining mid-term on the annual plan can come in two ways, and the company chooses: pro-rated, at R$ 9,00 per month from the month they join until renewal — and at renewal everything renews together, keeping a single anniversary —, or on the monthly plan, at R$ 20,00, leaving the anniversary untouched.

Invoicing follows the number of active licenses in the period. Late payment may lead to suspension of access, always with prior notice and without deletion of data.

5. The 30-day trial, and what happens next

The trial lasts 30 days and asks for no credit card. During it the product works in full.

If the period ends without a contract, the account freezes: it remains accessible in read-only mode — everything recorded stays visible — but stops accepting changes. Nothing is deleted because the trial ended. Contracting unlocks the account in the state it was left in.

6. Term, renewal and cancellation

The annual plan is a 12-month commitment, billed monthly, and has no early exit. That is what makes it annual, and what sustains the lower price. Anyone who needs to be able to end it at any time should take the monthly plan — below five people it is usually cheaper than the annual plan's minimum invoice anyway.

The annual plan renews for a further 12 months at the end of each cycle, unless either party gives notice before the renewal date. Cancelling the annual plan therefore happens on the contract's anniversary.

The monthly plan has no lock-in: it can be cancelled at any time, effective at the end of the cycle already paid for.

7. Acceptable use

By using Nimbos, the contracting company agrees not to:

• attempt to access another client company's data, or circumvent the isolation and permission controls;
• probe, scan or test the security of the service without our written authorisation — security findings are welcome through the channel in item 12;
• use the service for unlawful purposes, or in a way that compromises its availability for other clients;
• resell or sublicense access without prior agreement.

Breach may lead to suspension of access. Suspension for misuse is a measure protecting the other clients, and it does not delete data.

8. The data belongs to your company

The content the company records in Nimbos — hours, projects, people, amounts — belongs to it. We process it to operate the service, following its instructions.

The data sits in Brazil, and each company is an isolated space, with the separation enforced by the database itself — not just by the screen. Which data, with which vendors and for how long is detailed in the Privacy Policy.

We do not do surveillance. Nimbos does not capture the screen, location, keystrokes, sites visited or applications opened. That does not exist in the product and is not on the roadmap.

9. End of contract: return and deletion

When the contract ends, the company's data is returned or deleted according to its instruction. The procedure is manual and carried out by us on request — we describe here what the service does today, not an automation it does not have.

The company has 30 calendar days from termination to request the return. After that period, or once the request is fulfilled, the data is deleted within 90 days, except for what the law requires us to keep and what remains in backup copies until their natural expiry.

While the contract lasts, the company can export its time entries at any time using the system's own export functions.

10. Availability, support and product changes

We work to keep the service available, but these Terms do not contract an availability target. Interruptions may happen due to maintenance, to a failure of ours, or to a failure of infrastructure providers.

The product evolves: features are added and adjusted. A change that materially reduces what the company contracted is announced with reasonable notice.

Support is provided through the channels published at nimbos.app/contact.

11. Limits of liability

Nimbos is a recording and calculation tool. It does not replace the legal, accounting or labour advice of the contracting company, and the rules it applies — including those for overtime and hour banks — are the ones the company itself configures, according to its collective agreement and its contracts.

Reviewing what is recorded, calculated and invoiced remains with the company. Our liability for direct losses demonstrably caused by our failure is limited to the amount paid by the company in the 12 months preceding the event.

12. Changes to these Terms

We may change these Terms. When a change is material, we give reasonable notice through the account's contact channels, and the version published here applies from the effective date shown at the top.

The Brazilian Portuguese version is authoritative; the others are courtesy translations.

Questions about these Terms, about personal data or about security: contato@4win.com.br.

13. Governing law and jurisdiction

These Terms are governed by Brazilian law. The courts of Barueri, São Paulo are elected, to the exclusion of any other, however privileged.